Sales & Billing
Your GST number is not set yet. Every bill is a GST tax invoice and must show it. The owner can add it in Settings.
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There are no products yet
Add your first product to start billing.
No products found
Try a different name, colour, barcode or category.
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₹{{ prod.price }}
Welcome back, {{ ownerFirstName }}
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Business Health
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Karpaka Intelligence
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Top Selling Product
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{{ topProduct.qty }} units sold
Top Category
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₹{{ topCategory.revenueFmt }} revenue
Low / Out of Stock
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need reordering
Dead Stock
{{ deadStockCount }} products
no sale in 60+ days
Monthly Financial Summary
Sales
₹{{ homeMonth.salesFmt }}
Purchases
₹{{ homeMonth.purchaseFmt }}
Gross Profit
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Gross profit₹{{ homeMonth.grossProfitFmt }}
Operating expenses−₹{{ totalExpensesFmt }}
Net profit₹{{ netProfitFmt }}
Performance by period
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Sales (incl. GST)
₹{{ kpi.netSalesFmt }}
{{ kpi.bills }} bills
Gross Profit
₹{{ kpi.profitFmt }}
{{ kpi.marginPct }}% margin, excl. GST
Discounts given
₹{{ kpi.discReturnFmt }}
{{ kpi.discPct }}% of gross
Purchase Outstanding
₹{{ kpi.outstandingFmt }}
across {{ kpi.suppliersDue }} suppliers
Low / Out of Stock
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items need reorder
Payment breakdown
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₹{{ p.amountFmt }}
Recent activity
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Purchases are not available to your account
Ask the shop owner if you need to record stock deliveries.
Purchases & supplier credit
Record the stock you received, what it cost per unit, and how it was paid.
Inventory is not available to your account
Ask the shop owner if you need to manage stock.
Inventory
Product catalogue, stock levels and quick adjustments.
Products
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Stock value (cost)
₹{{ invStats.valueFmt }}
Low stock
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Out of stock
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No products yet
Add your first product with the button above to start billing.
Picture
Product
Category
Price
Cost
Stock
Adjust
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₹{{ row.price }}
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No products match
Try a different search, or clear the filters.
Category stock heatmap
Relative stock health by category.
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Fast moving
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Slow moving
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Dead stock (60+ days)
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Stock aging & forecast
Days since last sale, and reorder runway for at-risk items.
Aging 30–60 days
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Aging 60–90 days
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Aging 90+ days
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₹{{ deadStockValueFmt }} tied up
Reorder runway
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{{ fc.daysRemaining }} days left
{{ deadStockInsight }}
Suppliers are not available to your account
Supplier balances and payments are limited to the people who manage purchasing.
Suppliers
What you owe each supplier, what you have paid, and when the next payment is due.
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No suppliers yet
Add the people you buy stock from. Then record purchases against them on the Purchases screen.
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We owe them
₹{{ sc.outstandingFmt }}
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Advance held: ₹{{ sc.advanceFmt }}
Purchases
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Last purchase
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Total bought
₹{{ sc.purchaseVolumeFmt }}
Paid so far
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Restricted for Cashier role
Financial reports are limited to the shop owner and to staff who have been given the Reports module.
Reports
Sales, payments, profit and GST for the period you choose.
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EXECUTIVE SUMMARY
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Revenue & profit trend
{{ trendFromLabel }}Peak {{ trendMaxLabel }}{{ trendToLabel }}
Sales incl. GST
Profit
Profit analysis
Sales excl. GST (after discounts)₹{{ kpi.revenueExTaxFmt }}
Cost of goods sold− ₹{{ cogsFmt }}
Profit₹{{ kpi.profitFmt }}
Margin{{ marginPct }}%
GST collected (₹{{ kpi.taxEstFmt }}) is not income — it is passed on to the government. Cost uses what each item cost when it was sold. Net profit after expenses is monthly — see Home.
Sales report
Sales incl. GST₹{{ kpi.netSalesFmt }}
Bills{{ kpi.bills }}
Discounts given₹{{ kpi.discReturnFmt }}
Payment report
{{ p.label }}₹{{ p.amountFmt }}
Purchase & supplier report
Outstanding₹{{ kpi.outstandingFmt }}
Suppliers with dues{{ kpi.suppliersDue }}
GST / tax report
GSTIN{{ shopGst }}
GST rate{{ taxRatePct }}%
GST collected₹{{ kpi.taxEstFmt }}
Supplier dues
{{ spf.name }}₹{{ spf.outstandingFmt }}
Product profit report
Product
Qty
Revenue
Profit
{{ pp.name }}
Qty{{ pp.qty }}
Revenue₹{{ pp.revenueFmt }}
Profit₹{{ pp.profitFmt }}
Category profit report
Category
Revenue
Profit
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Revenue₹{{ cp.revenueFmt }}
Profit₹{{ cp.profitFmt }}
Settings are for the shop owner
Ask the owner if something here needs changing.
Settings
Shop details, billing rules, expenses and who can use the till. Changes save automatically.
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Shop profile
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Printed under the shop name on every tax invoice.
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{{ sfe.shopAddress }}
{{ sfe.shopGst }}
15 characters, printed on every tax invoice. Copy it from your GST certificate.
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Billing rules
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Used only for products that do not have their own 5% or 18% rate yet. Every bill is a GST tax invoice, split equally into SGST and CGST; each product is billed at its own rate. Bills already issued keep the rate they were made with.
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The owner approves their own discounts; other staff must enter the owner's PIN.
Monthly operating expenses
Used to work out net profit on Home.
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Appearance
Choose how Karpaka looks on this device.
Who can do what
Owner — everything, including Settings, staff and the figures below.
Staff — only the modules you tick for them. Without Purchases, Inventory or Reports they never receive cost prices, profit, supplier balances or expenses — not even in the background.
Attendance — signing in is a person's in-time; when they leave they press “I’m leaving for the day” and that full day comes to you for approval. Everyone has their own Attendance page (today, their month, asking for leave). Only you see the whole team, approve days and leave, and open ID documents.
Viewing as Cashier (left menu: on a laptop, click your initial at the bottom first) lets you preview a billing-only account without signing out.
Users — who can sign in
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Give them their PIN. When they sign in, their day starts. When they leave they press “I’m leaving for the day” on their Attendance page, and you approve their days on the Staff page.
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Shortcuts
Staff
Who is at work, who has left for the day, who is on leave, and the ID documents of the people who work in the shop.
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Loading the staff…
Needs your decision
All caught up. Nothing is waiting for you.
A day appears here after the person signs in and then marks that they are leaving.
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{{ l.name }}{{ l.when }} · {{ l.days }}“{{ l.reason }}”
These people signed in but never marked that they were leaving, so the day is not a full day yet. Give the leaving time, or mark the day absent.
{{ n.name }}{{ n.dayLabel }}Signed in {{ n.inText }}, no leaving time
Today
{{ spBoardDate }}No staff yet. Press “+ Add staff” to add the first person. Their attendance starts the first time they sign in.
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Leave coming up
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{{ spMonthLabel }}: who came
P Present
I At work now
? Waiting for approval
! No leaving time
A Absent
L On leave
S Sunday, the weekly holiday
× Not approved
Name
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Present
Absent
Leave
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{{ p.present }}
{{ p.absent }}
{{ p.leave }}
Press a day to see the times, approve it, give a leaving time, or mark the person present or absent. A working day nobody approved counts as absent.
Team and ID documents
No staff yet. Press “+ Add staff” at the top of this page.
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My attendance
You sign in when you arrive and press “I’m leaving for the day” when you go. The owner then approves your day. Sunday is the weekly holiday.
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Today
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- Signed in{{ spStepInText }}
- Left for the day{{ spStepOutText }}
- Approved by the owner{{ spStepOkText }}
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{{ myPresent }} present{{ myAbsent }} absent{{ myLeaveDays }} on leave{{ myHolidays }} Sundays{{ myWaiting }} waiting for approval{{ myNoout }} with no leaving time
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Take leave
Ask the owner before you take leave. When the owner approves, those days show as “On leave” instead of “Absent”.
First day
Last day
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Your leave requests
You have not asked for any leave yet.
{{ l.when }}{{ l.days }}“{{ l.reason }}” {{ l.helper }}Owner’s note: {{ l.note }}
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Staff see their own attendance here
You are previewing the app as a cashier. A staff member opens this page to sign in for the day, mark when they leave, see their month and ask for leave. Switch back to Owner to manage the team.
The customer list is not available to your account
It shows what each customer has spent, so it is limited to people who can see reports.
Customers
Everyone you have billed with a mobile number: their orders and what they have spent.
No customers yet
A customer is saved whenever you add their mobile number to a bill.
No customers match “{{ customerSearch }}”
Check the spelling or the number.
Name
Mobile
Last purchase
Orders
Total spent
Edit
{{ cu.name }}
Mobile{{ cu.mobile }}
Last{{ cu.lastPurchase }}
Orders{{ cu.orders }}
Spent₹{{ cu.totalFmt }}